Lynx

Newcastle upon Tyne

Newcastle upon Tyne, Tyne and Wear

N/A

07-07-17

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We are looking for an experienced senior PA to act as a senior point of contact providing advice and information where possible.

The Role:

•To provide a full range of personal assistant support to senior
level staff.
•Manage diary, correspondence, telephone calls and emails.
•Use knowledge of procedures and legislation to either respond, forward to other individuals or highlight to manager as appropriate
•Process complex, confidential correspondence, reports, briefing notes, presentations, government circulars, consultation papers and other similar documents or information, in line with practice
•Organise travel arrangements, conferencing and meetings. Collate & distribute appropriate documentation to all relevant parties
•Provide full administrative and secretarial support; including the preparation & facilitation of presentations and the taking of minutes at meetings
•Liaise with Heads of Service, Officers, Executive Directors, Elected Members, departments and other internal/external organisations
•The use of web content management software to update the website
•Minute meetings

The person

•Must have previous experience to Senior or Director level
•Be proficient in the use of Microsoft Office, particularly Word, Excel, PowerPoint and Outlook and other internal systems.
•Can liaise proactively and re-actively to develop and maintain relationships with a broad range of internal and external contacts.
•Be educated to degree standard or have suitable equivalent work experience.
•Have experience of managing and arranging International travel requirements, briefing notes and itineraries
•Have an excellent knowledge of administrative systems and office practice.
•Have either Shorthand or minutes skills

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